This ensures that employees can easily schedule meetings in office meeting rooms and include remote participants.
Hybrid working is here, which is great for work flexibility, but can pose challenges with office space management and meeting scheduling. With increasing cost of rent and limited availability of space, now is an ideal time for business owners and managers to review how well their organisation manages its meeting spaces.
In this article, we explore how Concierge Displays is addressing this challenge by providing an easy-to-use, integrated meeting room management system that ensures effective utilisation of any type of office space.
Challenges with meeting room management
Many Australian organisations continue to struggle with meeting room management, with many office meeting rooms being under-utilised or double booked.
Unfortunately, office space management remains a largely manual process and traditional meeting management was not designed to integrate with modern workflow apps like digital calendars and video conferencing. This leaves staff in situations where there is no booking system for rooms, or different rooms can be booked through different calendar integrations.
Without an effective way to manage meeting rooms, there can be double bookings and clashes, which causes unnecessary staff tension, inefficiencies and wasted space.
As businesses strive to optimise their resources, and make the most out of office space, efficient management of meeting rooms, has become a crucial aspect of productivity and cost-effectiveness.
Meet Better with Concierge Displays
Despite historical challenges with manual meeting management, there are now better options for IT departments to improve efficiencies and streamline business processes.
Concierge Displays was created fill a gap in the market for an easy to use, easy to install meeting room management system. Since the first meeting room booking system debuted in 2014, Concierge Displays has been helping Australian organisations run more efficiently, and alleviate staff frustration in the process. Today thousands of meetings in meeting rooms, classrooms and shared spaces are running on time, and to schedule, thanks to Concierge Meeting Room Displays.
With a room management system, wall displays and room booking data, Concierge Displays makes it easy to setup the screen outside a meeting room, and the technology is completely compatible with a range of different calendars and timetabling systems.
Whether you’ve standardised on Google Calendar, Outlook, Office 365, Syllabus Plus, or work with Teams or Zoom, Concierge Displays is compatible with all of the above and more.
Being easy to setup, they also allow businesses to measure room utilisation and get the most out of their meeting rooms and are suitable for any size business, education institution or government agency.
The devices are easy to install, generally by an AV/IT installer/integrator or an electrician and link seamlessly to the resource calendar.
With their HD resolution screens, room booking and scheduling is clear and easy. Teams can see upcoming and available meeting rooms and book a meeting on the day. Being able to book on-the-spot meetings for ad-hoc get togethers is also a useful feature.
Additionally, the Concierge Companion cloud application provides several convenient functions such as room booking monitoring, a QR code option for a touchless experience, and configuration and consistency checks. The devices support custom design skins and messages can be triggered by UDP.
By asking staff to sign into their meeting room at the beginning of the meeting, Concierge Companion can track which meetings room bookings are being utilised and which are wasting office resources.
This powerful reporting tool gives IT managers valuable insight into room analytics and room utilisation numbers to ensure that meeting spaces that have been reserved are actually being used by those who book them.
Concierge Displays will help your business get the most out of your meeting rooms by eliminating double bookings and ensuring staff turn up to their room bookings.
With the ever increasing cost of rent and office space, Concierge Displays can help businesses be certain they are effectively and efficiently using their dedicated spaces.
See the entire Concierge Displays range here and discuss your next Audiovisual project with Jands here.
See the video here.
